Licence builder

Build your Keystone licence.

Find your Trust, your federation or your schools, check the list, and see exactly how the price is worked out. It changes as you add and remove schools. You do not need to give us any contact details.

Search by name, URN or postcode. Choosing a Trust or a federation lets you add all of its schools at once.

Your schools

Loading your list.

Can’t find your school, or has your Trust recently changed? The register can lag behind a new academy or a transfer. and we will confirm its details with you. If the register is wrong about your Trust or federation, or your schools are one organisation that it does not record, tell us and we will work your price out with you.

School, trust and federation details: Department for Education, Get Information about Schools. Contains public sector information licensed under the Open Government Licence v3.0. Keystone is not endorsed by the Department for Education.

The rules, in full

How the price is worked out.

There is no hidden step. These five rules are all the calculation does.

  1. 1. We count schools, not people

    The licence tier depends on the number of counted schools in your organisation. Users, agents and tickets are unlimited.

  2. 2. The first 3 Micro Schools do not count

    A Micro School has fewer than 100 pupils: 99 is one, 100 is not. The first 3 in an organisation are left out of the count, and any further ones count as normal. If more than 3 qualify, the allowances go to the schools with the lowest URN; the price is the same whichever they are.

  3. 3. A small school or organisation pays £0

    A school standing alone with fewer than 100 pupils, or an organisation of up to 3 schools that each have fewer than 100, pays £0 for the KeystoneIT perpetual licence. It is the full product.

  4. 4. A licence covers one whole organisation

    The builder reads from the register which Trust or federation each school belongs to. Trust licensing normally covers the whole Trust, so a quote for part of one is flagged. Where the register does not show your schools to be one organisation: we can calculate an indicative price, but we’ll confirm the organisation relationship before issuing a licence.

  5. 5. Where the evidence is unclear, we say so

    Pupil numbers come from the Department for Education’s register, and we use the latest figure it publishes, with its date. If a figure is missing, undated, queried, or more than 2 years old and close to 100, the school is marked “Needs confirmation” and counts until we have confirmed it with you. Nothing is granted or refused silently.

Provisional. These prices and rules are provisional until the licence agreement and commercial terms are published. A quote is valid for 30 days.

Read more about pricing.